Local 654 Union Member Terms and Conditions for Use of

The Austin Room

Terms and Conditions:

For the purpose of this agreement, the person booking an event at The Austin Room will be referred to as the client. This individual named is authorized to bind to Thyme Catering to these terms and conditions and is obligated to make the agreed upon payments.

Prices:

All quoted prices are current and subject to change. Union members receive a 10% discount off the menu price. These menus are valid for dinners that occur between April 2005 and December 2005, excluding holidays. Please add a room rental fee of $3.50 per person for all events. Please add a 6% state sales tax. All menu selections must be submitted at least two weeks prior to event date. A children size adult entrée will be priced at $11.75 per child between the ages of 5 and 9 years. Or call to discuss a specific children’s menu.

Payment:

A nonrefundable, nontransferable deposit of two hundred dollars ($200.00) is required to confirm our services and a second deposit of an estimated 50% is required thirty (30) days prior to your event. The final balance of all charges will be required at the conclusion of your event by cash, personal check, cashiers check, money order, Visa or MasterCard.

Guarantees:

A guaranteed minimum number of guests, with entrée breakdown, if applicable, is due five (5) business days prior to your event date. This number may increase; not decrease. If the actual number of guests in attendance exceeds the guaranteed number, you will be billed for the balance, payable at the conclusion of your event. If the number of guests attending falls below the guaranteed minimum, the guaranteed number will be charged. A minimum of 80 guests is required for Saturday evening events(unless approved by Thyme Catering).

Room Guidelines:

Thyme Catering does not assume any responsibility for damages or loss of any merchandise or articles left in The Austin Room or anywhere in the IBEW building prior to, during or following the clients’ event. Children age 12 years and under are required to be under continuous adult supervision and must remain in The Austin Room. All decorations must be pre-approved by the catering office. We allow thirty (30) minutes at the conclusion of your event for your guests and subcontractors to vacate the premises. A $100.00 per half-hour room rental fee will apply after the first thirty (30) minutes.

Cancellation Policy:

In the event of cancellation, Thyme Catering will retain the initial $200 deposit as liquidated damages and 75% of the second deposit. Should the cancellation occur within five business days or less of your event, full payment of the estimated charges will be required.

Indemnification:

The client shall indemnify, defend and hold harmless Thyme Catering and its officers, agents, employees from any and all demands, claims and damages to persons or property, losses and liabilities, including attorneys fees (collectively “Claims”) arising out of or caused by the client or its guests and sub contractors use of Thyme Catering’s property, real or personal.

Vendor and Sub-Contractors:

All vendors and sub-contractors who will perform services on client’s behalf at The Austin Room will be subject to our approval. All vendors and subcontractors will need to have a signed copy of our “Sub Contractor Terms and Conditions” forwarded to our catering office, co-signed by the client, at least two weeks prior to the event date. Failure to comply will result in performance denial by Thyme Catering.

Beverage Service & Liquor Liability Policy:

Only guests 21 years or older will be served alcoholic beverages as mandated by state law. Thyme Catering reserves the right to ask for proper identification from any guest and has the right of first refusal. Bar service may be discontinued for violations of the LCB rules and regulations.

Client:____________________________________ Date:__________________

Thyme Catering Representative;________________ Date:__________________

Thank you for choosing Thyme Catering at The Austin Room. Please print, sign, date and return a copy of terms and conditions with your deposit, indicating your acceptance and agreement.

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